Nice hearing from you! Here’s how to enhance communication skills

Expressing Happiness About Being Contacted

When you receive a call from a staff management company, it’s important to respond in a professional and friendly manner. Expressing happiness about being contacted sets a positive tone for the conversation.

By showing genuine appreciation, you can enhance communication skills and create a rapport with the caller.

  • Begin your response with a polite greeting, such as “Hello” or “Hi.”
  • Express your happiness about being contacted. This can be done by using phrases like “Thank you for reaching out to me” or “I’m glad to hear from you.”
  • Demonstrate enthusiasm and interest in the conversation by using positive language and a warm tone of voice.
  • Remember to maintain professionalism throughout the conversation and avoid using overly familiar or informal language.
  • Wrap up the conversation by thanking the caller for their time and expressing your willingness to assist them further if needed.
  • Comparing “Nice To Hear From You” And “Nice Hearing From You”

    When it comes to expressing happiness about being contacted, both “Nice to hear from you” and “Nice hearing from you” are correct phrases. However, there are some subtle differences between them.

    “Nice to hear from you” is a more commonly used phrase, especially in professional contexts. It is often used to show appreciation for receiving a message or for reconnecting with someone after a period of time.

    “Nice hearing from you” is frequently used to close an informal conversation. It conveys a sense of pleasure in the exchange of messages and is often heard in more relaxed and friendly communications.

    Contexts In Which “Nice To Hear From You” Is Commonly Used

    The phrase “Nice to hear from you” is versatile and can be used in various situations:

  • As a greeting: Begin an email or phone call with “Nice to hear from you” to create a friendly and welcoming atmosphere.
  • As a farewell: Use it to bid someone goodbye after an engaging conversation or an exchange of information.
  • To express appreciation: If someone has gone out of their way to contact you or provide valuable information, you can respond with “Nice to hear from you” to show gratitude.
  • When reconnecting: If you haven’t been in touch with someone for some time, using this phrase demonstrates happiness in reestablishing contact.
  • To express joy in receiving a message: If you receive an unexpected message from someone, saying “Nice to hear from you” lets them know that their communication has brought you happiness.
  • Interchangeability Of Both Phrases

    While “Nice to hear from you” and “Nice hearing from you” have slight differences in usage and context, they can generally be used interchangeably. The choice between the two depends on personal preference and the tone you wish to convey in your response.

    By using proper tone and context, both phrases can effectively express happiness about being contacted and contribute to positive communication.

    Usage Of “Nice Hearing From You” In Informal Conversations

    The phrase “Nice hearing from you” is often used to end informal conversations. It denotes a sense of appreciation for the communication exchange that has taken place.

    This phrase is commonly heard among friends, family members, or close acquaintances. In informal settings, it adds a warm and friendly touch to the conversation.

    Usage Of “Nice To Hear From You” In Different Situations

    Unlike “Nice hearing from you,” which is mostly used in informal settings, “Nice to hear from you” is suitable for both formal and informal situations. This phrase is particularly prevalent in professional contexts.

    Whether receiving an email from a colleague, a call from a potential client, or a message from a coworker, “Nice to hear from you” is a safe and appropriate expression of happiness about being contacted.

    Formal And Informal Usage Of Both Phrases

    Both “Nice hearing from you” and “Nice to hear from you” can be used formally and informally. However, it’s important to consider your relationship with the person you are communicating with and the context of the conversation.

    In formal situations, it’s generally recommended to use “Nice to hear from you” as it is the more popular choice. This phrase conveys professionalism and polite appreciation.

    In informal situations, both phrases can be used interchangeably, depending on your personal preference and the level of familiarity you share with the person you are communicating with.

    Alternative Phrases For Professional Situations

    While “Nice to hear from you” is appropriate for most professional situations, there may be times when you want to enhance the politeness and formality of your response. In such cases, consider alternative phrases such as:

  • “Pleased to hear from you”: This phrase portrays a higher level of politeness and respect, making it a preferred choice for professional contexts.
  • “It is delightful to receive your message”: This statement expresses a heightened sense of joy and appreciation, which can be suitable for important or meaningful communications.
  • Thank you for reaching out”: Adding gratitude to your response conveys a positive attitude and acknowledges the effort made by the person who contacted you.
  • By using alternative phrases, you can enhance your communication skills and create a more polished and professional impression. Remember to choose the phrase that best fits the tone and context of the conversation.

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